4. Time planning
Movico customizes the planning for each client. In terms of timing, there are several things to focus on, says Leon: “First of all, travelling by truck is not the same as travelling by car. The speed limits are different and not every route is accessible for trucks. It therefore takes a little longer to reach your destination. We also think about the most suitable travel days and operational days, we take European holidays hereby in account. These can differ per country. You don’t want an important operational day to fall on a day when everyone is off work.” Would you have thought of this?
5. Staff deployment
At Movico, we value the sustainable employability of our staff and we pay close attention to what is legally permitted. Leon explains: “We comply with the rules regarding driving times, rest periods and working hours. Our people are most important. Without them there is no roadshow! Only with the right balance between work and rest, they can fully commit to the client.” By including this component in the planning process, everything is realistic and achievable and the roadshow runs smoothly.
6. Changeover days for staff
After three weeks our operators are replaced. We do this with an eye on quality; it is important that the operators are sharp, Noud explains. “In addition to sustainable employability of people, we also look at the best way to travel from a planning point of view. When a new shift starts, there are various options available in terms of transportation. Therefor we look at a logical point in the tour schedule.” Leon adds: “That is a location that is easily accessible by international train or airport. By traveling as directly as possible, we reduce travel time. This is not only cost effective, but it also benefits sustainability. If we are in a small town in Spain today and in Barcelona two days later, we choose to replace the operators in the bigger city!”
7. Here we go!
Leon explains how Movico puts the finishing touches to a fantastic roadshow: “We plan a whole week of preparations prior to the start date. The roadshow trailer is then fully transformed into a mobile showroom and training area with the clients brand experience. At this point the interior and the branding are ready and the entire set-up is checked. Extensive testing of systems and functionalities is essential to ensure that our event operators are well prepared. In the preparation week we also always plan a kick-off with the client, train our operators and write a specific set-up and take-down instruction for the client. Once all of that is done, all that remains is providing a good briefing and then we can pack up and go!” By going through these steps with great care, the team ensures that our clients and operators start the roadshow with confidence!
Are you considering organizing a roadshow and would you want to have some advice? We are happy to inform you. Please contact us for a complimentary consultation!